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How To Keep Writing 2

How to keep writing even when your brain is mush, your fingers are numb, and your eyes are bleary…me, right now. Two cups of coffee later… it’s still me.

blech

You Threw Off My Groove

It’s been a dead couple of weeks, inspirationally speaking. Do you know what I mean? I’m used to the day or so like that every now and then, but I can usually get excited about blogging by stopping to plan, getting some titles and outlines and series ideas together. Once I have a page or two of notes, I’m ready to write again.

Usually. continue reading…

Money Saver: Setting Up a Budget Home Office 1

Build it entirely out of paper clips.

Build it entirely out of paper clips.

Congratulations. Finding that you need a genuine home office is a mark of adulthood. Maybe you’re freelancing or maybe you just have enough bills to pay that leaving them on the counter isn’t working anymore. Don’t run to Office Max or click over to Ikea yet. Be smart, save money, and still have a great place to work at home.

Shop at Home First…

Specialization is great and all, but it costs more money. Get back to the basics of functionality in order to save money on a home office. You need a chair to sit in and a desk to work at, correct? And some storage, perhaps a filing cabinet, and… That may be all. So the basic furniture need is a chair of some kind, a flat surface on which to work, and cabinets or containers for the papers you need to keep.
Chairs: office chair, sure, but how about a stool, an extra kitchen chair, that one unmatched chair in the living room, or anything sittable from basement or attic?
Desk: genuine desk, fine, or old door on sawhorses, a basic table, an old entertainment center, a very sturdy shelf installed at desk height?
Cabinets: Shop for a used filing cabinet if you need one; get a couple of two-drawer vertical ones and they can support an old door or piece of wood to create a desk. Or use filing boxes; stack them in the closet.

Then Hit Up Your Friends and Family.

If you can’t find what you need in your own home, send out an email asking. Lots of people you know have lots of stuff that they may just long to get rid of. Let them know you’re interested in functionality, not the latest design from Office Pro Shopping. Offer to pay, barter, or help out in exchange.

Make It Smaller

Even if you have the space to dedicate a full room to your home office, consider well before you do so. More space doesn’t mean more productivity; it just means more room to fill up with more stuff that costs more money and requires more maintenance. Start by using a corner, a revamped closet, or part of a room. Designate that particular space as your home office. If you end up feeling cramped, you can always expand.

Buy Essentials in Bulk

Make a list of the office supplies you actually use, and go to a discount store to purchase in large quantity. You will save money if you actually use these items. You will not save money if you also purchase random items in bulk while there. Stick to your list.

Get Smart About Storage

Besides filing storage, you’ll run into the need for other types of storage as well. You need a place for those office supplies you purchased in bulk. You need a spot for computer cables, reference books, dark chocolate… First, figure out what you need to store and/or access in your office. Spread it all out on the floor or your desk. Then start finding containers. Follow the same method you did for furniture: shop your own home first, then ask around. Get creative. Use shoeboxes, old lego containers, snazzy kitchen trays, vintage lunchboxes.

Add Over Time

You’ll end up with a rather complete office at a very minimum price point, but chances are you’ll identify one or two things that could be improved with additional cash. That’s fine. Just start saving and shopping, and add over time to create a home office that is frugal and functional.

More Resources:

Shop on Craigslist and Freecycle.

Read about Free Small Office Software for the Budget Home Office

Image courtesy of stephentrepreneur.

Steps to Blog Writing that Works Comments Off

Everybody has a blog, so make yours better…

  1. Produce longer content. Numbered lists under 5 items, short posts with big photos, a little linking and one-sentence reviews with the embedded YouTube videos = short content. Balance the little stuff, the shallow stuff, with some big, deep, heavy, valuable, longer content. Actual articles, with good quotations and relevant research cited, or with a logical outline and argument, development of an idea longer than one paragraph. You know. Stuff like that. Like those essays you had to write in college. Opening paragraph with thesis, main idea, supporting ideas, evidence, refutation of opposing ideas, summary, conclusion… Yikes. Seems like a lot, and sometimes it is. But if you think about it and give yourself time to do a bit of brainstorming and researching, and you’re used to popping out regular (shorter) posts, you can do longer posts as well. Just think of them as a series presented in a single post… might help.
  2. Link within context. Don’t make a big deal out of your links and don’t link to irrelevant junk that you haven’t really looked over yourself. Link through the appropriate (couple of) words within the related sentence and move on. If people like what you’re writing about, are interested, and want to read more, they’ll follow. If not, being flashy and obvious isn’t going to convince them. And if visitors try a link or two and find them to be boring or broken, well, you’ll have a lot of work to convince them to try again.
  3. Use professional pictures. Or at least professional-looking pictures. There are thousands available with Creative Commons Licenses, many of them taken by actual professional photographers. Some are taken by talented people who just like to take photos and let other people use them. With that great a wealth of photos around, there’s no excuse for using sloppy looking photos or graphics with your posts. And as far as using your own, that’s great if you know how to make them look decent as well. Crop the unnecessary edges, lighten or darken if needed, fix the red-eye. Don’t get too crazy happy with the effects, with one caveat: turning a not-so-great photo into black and white will not make it a better photo, but it will make lots of people think it is a better photo. Just so you know.
  4. Give proper credit. For photos, for research, for data, for statistics, for opinions, for graphics, for videos, for music, for articles, for ideas. Sure, not all of that stuff is copyrighted and you could probably get away with using and not crediting more obscure items, but it would still be 1) unprofessional, 2) stupid, and 3) just wrong. So don’t do it. Give credit where credit is due.
  5. Take one idea further. Instead of trying to promote fifteen ideas in one post or article, grab one idea – the one that is most exciting to you as you are writing – and just expand it. Write about it. Look at it from every angle. Give examples. Give illustrations. Draw a graph. Do some research. Brainstorm. Get deeper with one idea. By the way, since I just preached about giving proper credit, I want to come clean that this idea of taking one idea further came from a post I read several months ago. I just spent ten minutes searching for it and can’t find it… it was a guest post on a productivity blog, but that’s all I can remember except for the (well-developed, single) idea of the article. So, to the writer of that article, my apologies for lack of specific credit. If I find it, I’ll come add it.
  6. Use recurring themes. You don’t have to use memes or join groups, though that’s a good way to get a recurring theme going. Come up with your own, something in keeping with the focus of your blog (you do know what that is, don’t you?). People like what’s familiar and they like knowing what to expect. If you have a great post every Monday about, um, meringue pies, then you will get a following who come to your blog simply because they know and love the Monday Meringue Pie Post.
  7. Pick a side. Don’t be wishy-washy. Say what you mean, say it clearly enough that people know what you mean, and then back yourself up. Accept that there are enough people with enough diversity accessing the internet that you are guaranteed to displease someone, somewhere, on something you say. That’s okay. You don’t need to be mean, rude, disparaging, or get personal: you do need to be honest and have integrity. I’m drawn to writers who are honest even when I disagree with what they say. I just like the honesty and the willingness to put a view out there even though they know they’ll end up with lots of negative comments or questions simply because they stated their opinion strongly. I don’t like pandering. Nobody does.
  8. Be professional. As mentioned above, don’t be “mean, rude, disparaging, or get personal”; it is unprofessional, impolite, and juvenile. If you’re old enough to drive, you’re old enough to learn how to express yourself without using profanity, personal attacks, and/or inappropriate expressions. Sure, everybody is going to differ a bit on what’s appropriate and what isn’t, and obviously the focus, content, and audience will differ from blog to blog. But you know when you’re crossing a line, and so do your readers. When your writing is emotionally fueled, free from all logic, and backed up by evidence that is personal and subjective, you’re probably deep into unprofessional territory.
  9. Use a consistent format. Set your standards for your paragraph headings, image sizes, links, quotations and block quotations, and other little niceties of blog posting. Once you’ve decided on what you like, stick with it. It’s annoying when the format of posts across a single blog keeps changing, annoying enough to make me quit reading.
  10. Throw in some extras. Give people good resources that you’ve found. Offer tips. Offer ideas. Offer the research sites for further investigation into the subject you’ve just posted about. Offer the sites you’ve found that present completely opposing views. Go a bit above and beyond in what you write about, how you write, and how you respond to your readers. “Extras” can be as particular and personal as you want them to be. They don’t necessarily have to be products, or freebies, though of course people like those, too. Just take what you’re doing, and then take it a little further. Do that consistently. People will come to quality.

How to Spiff Up Your Website 1

Because everybody wants to be a spiffy like Wonder Dog, even if no one actually uses the word spiffy anymore.

  1. Update your photo and bio.

    If your bio ends with your current status ten or five years or even six months ago, bring it up to the present. While you are updating, get a photo that looks professional: a closer, well-focused head shot with a neutral, non-busy background will look more professional than that half of your face from the 1999 family Christmas picture. You can use a photo you already have and do a little editing. Blur out the background; maybe convert the picture to black and white. You might also check into prices on getting a professional head shot.

  2. Add screen shots of the sites for which you write on your own website.

    . This saves visitors the trouble of having to click to all your links, and it also saves you the risk of getting them so interested in a different site that they forget to come back to yours. If you’re not sure what a screen shot even is, go read this explanation from Wikipedia. Basically, you are taking a picture of what is on the screen, saving it as an image file, and then putting it on your website as a picture. You could put it into a writing sample of what you’ve done on that particular website, so visitors can read your work and see where it’s published all without leaving your site.

  3. Provide a downloadable .pdf of your portfolio, resume, and/or writing samples.

    You have a potential client who is browsing your website while waiting for a flight. It’s just time to board when they start reading your writing samples. They notice that little “Download as PDF” button, click it, and now they have a copy they can read in flight. Providing options makes it easier for your clients to remember you and hire you.
    Most office programs provide a way to convert a document to a .pdf file, or there are several online options you can look into. Make sure the option is easy to see for your website visitors.

  4. Document your areas of expertise with specific samples or clips.

    First, of course, you’ll have to list your areas of expertise. As you build up samples and clips in each area, provide links right next to the listed topic on which you are (becoming) an expert. This makes it easy for clients who want writing on a particular subject to go straight to your relevant writing samples, rather than browsing through your entire portfolio.

  5. Have a professional header and logo made.

    If you got some graphic designing skill, make it yourself. Think simple and streamlined. Do a little internet searching if, like me, your graphic design skills are at a negative level. I have found several very affordable options and have been very pleased with the results. Having a uniform header and logo for your website makes you look professional, and it also makes it easy for others to link to your site in an aesthetically pleasing way.

  6. Make your design/theme simple with muted or neutral colors.

    I give this advice with a big caveat: some very professional themes and designs incorporate brighter colors and more complex color schemes. But if you’re not sure what you are doing, of if your aesthetic sense is somewhat, uh, underdeveloped, err on the side of caution. A classic black and white theme promotes your writing skill, whereas a complicated, multi-color scheme might just prove distracting to potential clients. Obviously personal taste is involved, and the kind of clients you are pursuing matter, so take this advice with a big grain of salt. Sea salt. White sea salt.

  7. Provide a table or spreadsheet with your rates.

    Make this downloadable as well, so clients can have it as a reference. It doesn’t have to be a complicated table, just a simple spread of the services you offered lined up with what you charge. If you have pricing options (by project, by hour, by page), then lay those out clearly as well.

  8. Use your sidebar for shameless self-promotion, but in a classy way.

    If you have a sidebar, that is… Gather a collection of quotes from your satisfied clients, positive reviews, and a few of the best lines you have written. Convert part of your CV and areas of expertise into little factoids, then load up all those goodies into a rotating quote collection or other display format. It’s like a little snack bar of how talented you are.

  9. Record an audio or video introduction of yourself and what you do.

    A caveat with this one as well: only do this if you can do it well. If you are a work at home freelancer and can’t find a quiet time or place to record, skip it. If, however, you have a friend who is handy with YouTube videos or podcasts and you can come up with a brief, smart script and a good place to record, do it. This could be the first thing visitors see when they come to your website, and a little click on the play button will let them “meet” you. It might be the extra effort that makes you stand out from the other freelance writers out there.

  10. Offer a contact form, not just a mailto: command.

    This is a pet peeve of mine. I’m not always on the same computer, and when I want to contact someone who offers only a mailto: option, I have to copy the email address from the command line, open up my own mail server, and send the email. Offer a contact form option so that visitors only have to take one step to get in touch with you. If they are using a public computer or don’t have a default mail server set up on their own, clicking a mailto: command is far more annoying than it is useful.

I originally wrote this post for Writers Unbound, several months ago. Editing it to post on this website has added a few significant items to my list of updates for my portfolio website. Time to get to tweaking…

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