SCHEDULING, SCHMEDULING (YAWN). WHAT’S THE POINT?
Some of us resist schedules because they seem restrictive, anti-creativity, control-freakish. Certainly some schedules are that way. If you’re scheduling your time down to ten-minute sections, I think we might need to work on your control freak tendencies. On the other hand, if you schedule nothing and live to follow the natural flow, you not only stifle productivity but you will also end up stifling creativity as well. You live by a schedule whether you admit it or not; a schedule is simply a matter of doing a certain thing at a certain time. When you take initiative to set your own schedule, you can do so according to your own priorities. When you don’t set your own schedule, you are not only at the mercy of your own whims (which very often do not line up with your bigger goals and priorities) but you are also at the mercy of others who will not hesitate to impose their schedules on yours… or your lack thereof. So it really comes down to whose schedule you want to follow: yours, thoughtfully laid out, or some haphazard construct of circumstances. Seems like a no-brainer to me, but take the time to think it over if you must.

BASIC SCHEDULING
I like to keep my schedule pretty basic. It includes 1) A Beginning and an End and 2) Time Blocks. There are multiple planning calendars in as many formats as you can dream up. I find them all too complicated for my simple living preferences. This is not true for everyone; my husband loves his Franklin Covey planner and uses it faithfully. I feel restricted by all those boxes with lines and titles. The perfectionist in me just can’t leave well enough alone, so I spend more time scheduling in all the pretty boxes than I do actually implementing my schedule. Since the point of a schedule is to simplify and to increase productivity, and I find that the more complex planners accomplish neither goal for me, I stick with my basics and forgo the professional leather-binder look. You might find that a combination of methods works best for you. My advice is this: start simple and be diligent with your simple scheduling techniques. Once you know they work for you, you can tweak and add on and adjust to your heart’s delight. Don’t start way at the top of the complex calendar hierarchy. The very complexity is too overwhelming to keep up when you’re first learning how to schedule, and you’ll get discouraged and drop it all.

A BEGINNING AND AN END
This topic makes me think of Julie Andrews in The Sound of Music, when she first attempts to teach the Captain’s children how to sing: “Let’s start at the very beginning, a very good place to start…” Of course, she drops her little Happy Beginnings song in favor of the inexplicably popular Do-Re-Mi. We, however, shall carry our Happy Beginnings all the way to Happy Endings.

What needs a beginning and an end is your working day. Your entire day is capped on both ends automatically by your bed. You wake up and get out of bed, your day begins. You get sleepy and get back in bed, your day ends. I see no reason to mess with that kind of perfection, unless you need some help on the waking up and getting out of bed part. We’ll get to that in another article. For now, we’re dealing with the workday itself, the part of the day that begins after you’ve been awakened by the sound of bluebirds (or the alarm clock) and, I hope, have eaten a halfway decent breakfast. Oh, also, you should get dressed. Maybe even before breakfast.
Your workday beginning may be set in stone already. You have to be at the office at 9:00 am. There you go. 9:00 am it is. For those of us who work in more flexible fields, in which the office hours dictate next to nothing, setting a Beginning is a matter of choice and convenience. If you’re a stay-at-home Mom trying to wake, dress, and feed three kids, then give yourself enough time to do that before you try to get down to the rest of your work. If you’re a work-from-home small business owner who likes to start the day with a two-hour gym session, then set your workday beginning accordingly.

The End of the workday is just as important as the beginning. Again, this may be dictated by office hours, or it may be a matter of choice and fitting in with what happens in the rest of your day. Perhaps it’s 3:00 pm when the kids get home from school. Perhaps it’s 6:00 pm when your spouse gets home from work. Perhaps it’s 9:00 pm when you realize you haven’t eaten anything since noon. (I don’t recommend that last time option, by the way.) Choose an End. Put a cap on your working hours. Sure, you can always choose to do “extra” work or finish up projects in the evening if you want to, but that should be something you do because you really want to, not because you have to, and it should never interfere with your family time or social obligations.

My workday beginning is 8:00 am and my workday end is 5:00 pm. Of course there is more that happens before and after those times, but it is within those times that I block out time for work and have specific goals to accomplish.

BLOCKING OUT YOUR TIME
I learned this one from my husband, who implements the concept with his Franklin Covey planner in a way I can only admire. The idea itself is Read the rest of this entry »